The Museum in the Park, Stroud

PRIVACY NOTICE: SPORTS, LEISURE AND PARKS

Service specific details provided in addition to the Council’s General Privacy Notice – please see Sections 1 to 10

Service Area: Museum in the Park

Contact details: data.protection@stroud.gov.uk

Date reviewed: March 2018

PURPOSE FOR WHICH THE INFORMATION IS BEING SOUGHT:

  1. To process and administer bookings.
  2. To manage museum collections and associated information.
  3. To provide an enquiry service in connection with exhibitions and collections.
  4. To maintain a contacts register for those working or volunteering in the field of heritage or museums (e.g. Trustees, Friends Committee, Local History Society reps, museum volunteers).
  5. To maintain a mailing list and take photographs for marketing and information purposes.

INFORMATION WILL BE HELD IN THE FOLLOWING FORMS:

  1. Paper.
  2. Electronic document retention system.
  3. Email pending filing within relevant document retention system.

THE INFORMATION WILL BE USED TO:

  1. Comply with contractual obligations under a contract for the hire of Museum facilities or the display of collections by the Museum.
  2. Perform a task carried out in the public interest namely deliver a Museum Service with community involvement and respond to enquiries for information made to the Museum Service.
  3. In accordance with the data subject’s express consent in the following circumstances:
    • Maintaining a mailing list for the purpose of sending promotional material and information regarding operational changes
    • Maintaining a contacts register
    • Taking photographs.

SENSITIVE INFORMATION WILL BE USED TO:

  1. In accordance with the explicit consent of the data subject (e.g. medical conditions for workshop attendees).

THE TIME THE INFORMATION WILL BE HELD:

As provided for in the Council’s document retention policy at [insert link].

WHEN & WITH WHOM THE INFORMATION WILL BE SHARED:

With whom & When

  1. Shared with event provider/workshop in appropriate cases. When: Before scheduled event.
  2. Photographs may be sent to printers/publishers for the purposes of producing Museum material. When: Upon request.

 

Did you know?

The Information Commissioner's Office (ICO) role is to uphold information rights in the public interest, more can be found out here

Links

Stroud District Council's Privacy Notice (of which the Museum Service is a part) can be found here.

The Museum Service's Document Retention Policy forms part of the Council's Policy. Please visit here [link to be inserted].

 

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